"Uralchymash" expedites the paperwork by utilizing electronic signatures, dubbed "Nopaper".
Switching to Electronic Document Management for a Streamlined HR Process
Uralhimash, a notable Russian manufacturer of chemical equipment and machinery, has recently connected 400 of its employees to an electronic document management system, specifically 'Nopaper', a move aimed at modernizing and streamlining internal processes, particularly in human resources management.
Electronic document management systems (EDMS) are tools designed to manage and store electronic documents, thereby improving efficiency and reducing paperwork. They are popular across industries, including manufacturing, to optimize processes like personnel management.
The transition hasn't been entirely smooth. The primary issue employees face is finding time and connecting with the HR specialist to sign off on the transition. To address this, Uralhimash has arranged meetings with departments to educate them about 'Nopaper' and the new process for signing personnel documents.
Previously, the signing process could take up to three days, mostly due to waiting for the signed document. Now, the HR specialist receives the document signed by all parties within the day. The process for an employee now takes only 10 minutes, a significant improvement in speed and efficiency.
To expedite the adoption of the electronic system, the company shares information about 'Nopaper' on corporate social networks and has department heads demonstrate how simple, fast, and secure it is.
Uralhimash, as a company, is well-known and has numerous online presences including Zen, Zen.News, email newsletters, Telegram, and VK.
Further developments in Uralhimash's implementation of 'Nopaper' might include enhanced security measures, mobile accessibility, automation of processes, and ongoing training and support for employees to ensure smooth adoption and usage of the system. However, specific details might be gleaned from official communications or industry reports.
While implementing an EDMS like 'Nopaper' can present initial setup costs and resistance to change, the benefits exceed these challenges. These include reduced costs over time, increased efficiency, and better compliance with data protection regulations.
In the evolution of Uralhimash's electronic document management implementation, there might be a focus on integrating advanced security measures, mobile accessibility, and automation of processes to further streamline business operations. Moreover, the company might continue investing in training and support for employees to facilitate the smooth transition in finance, technology, and business aspects.
