Early Bird Offer for Prolight + Sound 2018 Conference
As the countdown to Prolight + Sound 2018 begins, exhibitors are encouraged to start planning their trade fair presence. Here's a helpful guide to the services, deadlines, and important dates for the event.
Additional Services
Exhibitors can take advantage of a range of additional services to enhance their booth experience. These may include booth construction and design, electrical installations, internet access, cleaning services, logistics and freight handling, audio-visual equipment rental, marketing and promotional options, and catering services. Don't forget to consider any offered technical support or security services.
Deadlines
Key deadlines for Prolight + Sound 2018 include the submission of booth design plans, ordering additional services, shipping and customs paperwork for international shipments, insurance documentation, exhibitor registration, and submission for catalogues or event directories. Missing these deadlines can result in extra fees or unavailability of services.
Important Dates
Crucial dates for your calendar include the move-in and setup days before the event, deadlines for registering staff badges and vehicle access, times of mandatory safety briefings or orientation sessions, exhibition opening and closing dates, and move-out times.
How to Find This Information
Detailed information about deadlines, services, and important dates can be found on the official Prolight + Sound event website or exhibitor portal. Look for sections such as "Exhibitor Information," "Exhibitor Services," or "Manuals and Deadlines." Exhibitors receive an exhibitor manual or handbook containing all necessary operational details. For updated information, contacting the event organizers directly via email or phone is also advisable.
Key Dates and Offers for Prolight + Sound 2018
- From October 2017, exhibitors can order personalized advertisement materials like posters, postcards, e-cards, and banners for stand promotion.
- Starting around January 2018, exhibitors will be sent forms for ordering press services, such as press releases at the press center and press conferences at the fair grounds.
- Companies new to the fair can register online and receive forms easily.
- Stand confirmation forms and details about the stand provided will be sent around September.
- Special offers like the 'Complete Package' will be available, as was the case last year.
- The deadline for submitted data for the official fair catalogue is around two months before the start of Prolight + Sound 2018, and it is part of a wide-ranging media package from Messe Frankfurt.
- Using the Easyorder Tool from Messe Frankfurt, you can book early set-up and extended tear-down until mid-March 2018.
- Exhibitor entrance tickets and tickets for set-up and tearing down will be sent to the company after stand confirmation.
- An interactive stand space rental fees calculator is available to calculate individual stand prices.
- Information regarding ordering personalized advertisement materials will be available from October 2017.
- Online services are available for booking all fair-related services, including hostess service and stand furniture.
- The use of laser systems on Prolight + Sound is notifiable (Laser Registration).
- Additional services such as electricity, water, catering, guest coupons, etc., can be ordered via the shop with exhibitor services.
Contact Information
For more detailed information, contact persons and contact details for trade fair preparation in 2018 can be found in the checklist (PDF) on the Prolight + Sound website.
Preparing for Prolight + Sound 2018 requires careful planning and attention to deadlines. By staying informed and organised, exhibitors can ensure a successful and productive experience at the event.
- To secure the best booth design and additional services for Prolight + Sound 2018, exhibitors should submit booth design plans, order additional services, and complete shipping and customs paperwork by the specified deadlines to avoid extra fees or unavailability of services.
- As the preparation for Prolight + Sound 2018 progresses, exhibitors can take advantage of services like personalized advertisement materials, ordering press services, stand confirmation forms, special offers, and using the Easyorder Tool from Messe Frankfurt for early set-up and extended tear-down.
